Chennai Smart City Limited invites applications from suitably qualified and experienced candidates for the following post:

Name of the Post

No. of Posts

Company Secretary


The last date and Time of receipt of application is 16.08.2019, 3.00pm

The prescribed qualification, remuneration and roles and responsibilities of Company Secretary to be appointed for Special Purpose Vehicle’s  to Smart Cities.

Position: Company Secretary 

The Company Secretary is primarily responsible for all statutory compliances of Special Purpose Vehicle.  He/She is in charge of secretarial, legal, corporate governance and administrative functions of the Company. He is responsible for conducting board and shareholders’ meetings, statutory compliances, filing forms with various statutory authorities, court cases, due diligence / drafting of all contract documents, preparation and submission of periodical MIS, liaison with various Government Departments / Agencies, formulating and implementing HR policies of the Company.

The broad roles and responsibilities of the Company Secretary shall cover but are not limited to the following activities: 

Roles & Responsibilities: 

i. Ensure compliance of the provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company.

ii. Ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association. 

iii. Ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law. 

iv. Prepare the agenda in consultation with the Chief Executive officer (CEO) and Managing Director and the other documents for all the meetings of the board of directors. 

v. Arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings.

vi. Attend the board meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary. 

vii. Prepare, in consultation with the chairman, the agenda and other documents for the general meetings.

viii. Arrange with the consultation of CEO and Managing Director the annual and extraordinary general meetings of the company and to attend such meetings in order to ensure compliance with the legal requirements and to make correct record thereof.

ix. Carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.

x. Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the board of the directors or the executive responsible.

xi. Advise, in conjunctions with the company’s solicitors, the chief executive or other executive, in respect of the legal matters, as required

xii. Engage legal advisors and defend the rights of the company in Courts of Law.

xiii. Maintain custody of the seal of the company.

xiv. Assist day to day administration activities of the company and to report to  CEO.


Academic qualification and experience: Chennai

Age as on


Age of candidates should not 

exceed 35 years as on 01.07.2019

Essential Qualification

Graduation in any discipline with at least 60% marks or equivalent grade point average and Member of Institute of Company Secretaries of India. Preference will be given to those candidates who is also a Member of Chartered Accountants of India or Institute of Cost Accountants of India.


Not less than 5 years of post-qualification experience in managerial capacity in an equivalent or similar position in a reputed organization.

Consolidated pay per month (all inclusive on CTC basis) for deserving candidate (90%)

Rs.1.0 lakh

Performance Linked Pay (10%)

Rs.0.10 lakh. The Performance Linked Pay Guideline will be issued separately.

Tenure of employment

Initially for a period of three years and will be considered for extension based on performance.